Council Minutes May 19, 2008

CITY OF POOLER
CITY COUNCIL MINUTES
MAY 19, 2008

The regular meeting of the Pooler City Council was held on May 19, 2008. Mayor Mike Lamb called the meeting to order at 6:00 p.m. Present were Councilmen Bruce Allen, Mike Royal, Wayne Seay and Councilwoman Rebecca Benton. City Manager Robbie Byrd and City Attorney Steve Scheer were also present.
Councilman Travis Cowart and Councilman Stevie Wall were absent due to work.

The invocation was given by Councilman Allen and the Pledge of Allegiance was led by Councilman Seay.

The minutes of the previous meeting were approved as printed upon a motion by Councilman Allen, seconded by Councilwoman Benton, with no opposition.

Report from the Standing Committees:
FINANCE
Councilman Seay presented the accounts payable information for April.

PUBLIC SAFETY
Councilman Allen reported that the police department responded to 1270 calls during the period of May 2nd through the 15th and that the fire department responded to 100 calls and has performed 188 fire inspections this year. Councilman Allen introduced Wade Simmons, the City’s newly appointed Fire Chief.

STREET/DRAINAGE/PARKS & TREES
Councilman Allen reported that the street, drainage, parks and trees departments performed routine maintenance.

WATER/SEWER
Councilman Allen reported that the water and sewer departments performed routine maintenance.

RECREATION
Councilman Royal reported that three (3) boys and one (1) girls’ team will be competing in the GRPA district tournament and that the senior citizens will be having a fish fry on May 30th at the center.

BUILDING/ZONING
Councilwoman Benton reported that eight (8) single family residential and nine (9) multi-family permits have been issued since the last meeting, totaling 87 single family and nine (9) multi-family permits for the year, with 3546 inspections performed.

Under OLD BUSINESS the following was discussed:
1. Second Reading on amendment to stormwater ordinance

Mr. Byrd presented an amendment to the stormwater ordinance to provide for detention facilities when required to be located outside wetlands under the jurisdiction of the U.S. Army Corps of Engineers. Councilman Allen made a motion to approve the amendment on Second Reading. Motion was seconded by Councilwoman Benton and passed without opposition.

Under NEW BUSINESS the following was discussed:
1. 1. Approval of minor subdivision plat of Lot A, Townecenter at Godley Station

Mr. Byrd presented a request from the developer of Townecenter at Godley Station to subdivide Lot A into two (2) lots, A-1 and A-2. Councilwoman Benton made a motion, seconded by Councilman Seay, to approve the minor subdivision. Motion passed without opposition.

2. Approval of revised subdivision plat for Durham Park Townhomes, Phase 1-A

Councilwoman Benton stepped down from her seat. Mr. Byrd presented a revised plat for Phase 1A of Durham Park Townhomes to replace the plat in book 39S, page 5, which was recorded in error, stating that it includes the addition of a bench mark, updated recording information, note #4 (flood zone information revised due to a discrepancy in FEMA Flood Maps), a correction to the zoning from C-2 to PUD, the removal of note #17, the addition of a purpose statement, a revision to the name of the plat and the addition of the development standards (setbacks) per the new City policy. Attorney Harold Yellin, representing adjacent property owner Ms. Benton, stated that he understands the reason this plat is being brought back to Council is due to the aforementioned, but he pointed out the fact that the plat is still not correct, presenting copies of the January 17, 2006 Council minutes which included a letter dated December 13, 2005 (revised January 12, 2006) from Travis G. Burke, project engineer, wherein an amendment to the R-8 Tract in the Godley Station PUD Master Plan was approved (with conditions outlined in the aforementioned letter) on January 17, 2006. Further, Mr. Yellin stated that the motion made by Councilman Wall was contingent upon the conditions including a connective road with the adjacent property (Benton & Lee) to be mutually agreed upon, which is not shown on the plat and, therefore, presented his client’s opposition of this request. Mr. Scheer commended the City’s Zoning Administrator Jackie Carver for finding the above referenced recording error, adding that approval of the revised plat is being considered without prejudice to any land owners and not to ratify the agreement made by the project engineer. Michael Fell of Kern-Coleman & Company addressed Council, stating that the plat has been corrected per the City’s request. Councilman Allen made a motion to approve the revised plat, contingent upon the condition outlined in Mr. Burke’s letter dated December 13, 2005 (Revised January 12, 2006) being applied to this project. Motion was seconded by Councilman Seay and passed without opposition.

3. Approval of revised subdivision plat for Hamilton Grove, Phase 6
Mr. Byrd presented a revised plat for Phase 6 of Hamilton Grove Subdivision to shift the rear lot lines on Lots 108 through 112 out of the flood plain. Councilman Allen made a motion, seconded by Councilwoman Benton, to approve the plat. Motion passed without opposition.

4. Acceptance of maintenance bond/approval of right-of-way plat for Half Moon Lane (formerly Moonlight Lane)

Mr. Byrd presented this request to accept the maintenance bond and approve the final plat for Half Moon Lane right-of-way, stating that all of the infrastructure is complete and the developer has posted a maintenance bond for the plat to be recorded. Councilman Allen made a motion to accept the maintenance bond and approve the plat, contingent upon the city attorney approving the bond. Motion was seconded by Councilwoman Benton and passed without opposition.

5. Release of performance bond/acceptance of maintenance bond for Westbrook,

Phase 7A
Mr. Byrd presented this request from the developer of Westbrook Subdivision, to release the performance bond and accept the maintenance bond for Phase 7A, stating that the public works department has approved the development to begin its 12-month warranty period. Councilman Allen made a motion, seconded by Councilwoman Benton, to release the performance bond and accept the maintenance bond, contingent upon the bond being approved by the city attorney. Motion passed without opposition.

6. Acceptance of maintenance bond for Westbrook Clubhouse

Mr. Byrd presented this request from the developer of Westbrook to release the maintenance bond for the Clubhouse, stating that the improvements are complete and that the public works department has approved the project to begin its 12-month warranty period. Councilman Allen made a motion to accept the maintenance bond, contingent upon the city attorney approving the bond. Motion was seconded by Councilwoman Benton and passed without opposition.

7. Approval of Agreement with Department of Transportation for highmast lighting at

I-16 & I-95
Mr. Byrd presented an agreement with the Department of Transportation for highmast lighting at the intersection of I-16 and I-95, stating that DOT has agreed to pay for the material and installation. Further, that the City of Savannah and Chathm County have previously signed an intergovernmental agreement to each share 25% of the cost of the electric bill, leaving Pooler to pay 50%. Councilman Allen made a motion to approve the agreement with DOT. Motion was seconded by Councilwoman Benton and passed without opposition.


There being no further business to discuss, Councilman Allen made a motion to adjourn at approximately 6:30 p.m. Motion was seconded by Councilman Seay and passed without opposition.

City of Pooler, GA | 100 US HW 80, Pooler, GA 31322
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Date of Authorization: 2/13/08